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Friday, 1 November 2019

Five Tips for Keeping Your Company Safe Online

BY PHIL UPTON
It’s important to ensure that you are observing best practice to protect your business, your customers and your bottom line. Whilst there is no way to guarantee complete security online, these five simple steps from Phil Upton can be followed by any business to help protect its information.

Five Tips for Keeping Your Company Safe Online

1. Do all you can to block out malware

Every business should be using anti-spam software, as it will reduce unwanted emails and stop malicious emails before they even arrive in company inboxes.

2. Use AntiVirus and keep all your systems up-to-date

Every time a customer or client sends you a file or you visit a site online, you open your business up to all sorts of online threats like viruses and malware. Robust AntiVirus software, combined with your email anti-spam settings, can help protect your business against this.
The best AntiVirus software for you is largely determined by your business needs, but some things to consider when making the decision include: 
  • Does the software offer a support service? 
  • Does it have an easy-to-use interface?
  • Is it highly-rated?

3. Choose strong passwords

A strong password will keep your accounts secure and stop anyone from accessing sensitive data. Your password should be a mixture of uppercase and lowercase letters, as well as numbers and special characters. Avoid using personal information like your date of birth or a pet’s name as these could easily be guessed.
It can be tricky to think of unique passwords, so try using a generator which can help you create a unique password, as well as ticking all the boxes for a secure password.

4. Have a written policy

Having a written policy on everything from the types of sites that your staff can access to who the point of contact is should something go wrong, can make all the difference when it comes to keeping your company safe.
In your policy, it’s best to ensure that you declare which programs can be used and what cannot be downloaded. This will reduce the risk of one employee spreading a virus.
Ensure that all staff are fully-educated, both on the policies and procedures of the company and IT behaviour, so that they can securely surf the web.

5. Manage incidents

If anything was to happen to your IT systems, regular backups ensure that you have something on which to fall back. Scheduled backups of files will make the business more stable – otherwise, important folders may well be lost.
Take some time to plan for what to do in the event that your business security and client data is compromised. Since the introduction of GDPR in May 2018 it's more important than ever to take a proactive approach to managing incidents.

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